Official 2019 Contest Rules

Williams Lake Harvest Fair (WLHF) 2019 Amateur Digital Photography Competition Official Rules

The goal of this contest: 

Primarily, the contest is designed to promote both entrant/exhibitors and guests of the Williams Lake Harvest Fair (the Contest Sponsors) to get close and personal with subjects and items that interested them. We hope that whatever catches your eye or captures your heart will do the same for others, and we’d like to share that experience with as many people as possible.

Additionally, though, we would love to build a portfolio of images that we can use to promote the fair again next year, and in years to come. By entering your photo into this contest, you grant to the Williams Lake Harvest Fair the irrevocable, royalty free and copyright free rights to use your photo in any way we deem fit with respect to promoting the event in social media and in print media. This pertains to all photos submitted for this contest, whether they become part of the contest, or not.

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Definition of ‘amateur’:

For the purpose of this contest, an amateur is defined as one who engages in a pursuit, study, science, or sport as a pastime rather than as a profession.

Professional photographers, you’re welcome – invited even – to participate. However, there will be no distinction or credit given to your photo as having been taken by a professional.

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Entries must be received by Sunday, September 15, 2019. (This deadline was extended on September 9, 2019.)

A limit of 3 entries per person per category, please.

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All images are to be taken at the 2019 Williams Lake Harvest Fair.

Submissions are only accepted by using the form found here:

No candid photos of adults, seniors, children or babies will be accepted. People clearly posing for a photo ONLY. Photos containing people in the background may be edited by a WLHF representative to blur those people, before being eligible for judging.

Photos can be edited or digitally altered at whim and will. Edited and non-edited photos will remain in their intended categories and be judged equally.

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  • Human Involvement

A selfie or group photo that clearly shows you’re at the 2019 WLHF. Can include any number of people, of any age, doing anything – as long as it’s at the WLHF.

** Please note, no candid photos of people/children will be included, as we cannot confirm their willingness to participate. We would like to respect the privacy of all fair-go-ers.

  • Displays

Most unusual display at the WLHF. This is subjective, your idea and opinion is what matters.

  • Animals

May include the pet parade, dog obedience match, dog fun games, any of the equestrian events or any entry in Sections R and S of the WLHF, e.g. rabbits, guinea pigs, poultry


  • Mini Makers

Anything that highlights, defines or depicts the overall theme of the Mini Makers Market.

** Please note, no candid photos of people/children will be included, as we cannot confirm their willingness to participate. We would like to respect the privacy of all fair-go-ers.

  • Promotional

An overall feel or look at the exhibition area, the grounds, a particular Section – one image that captures the WLHF in general.


  • “Pirates of the Carrots & Beans” theme

Something that you feel best depicts the 2019 Williams Lake Harvest Fair theme. This is entirely subjective.


  • BONUS entry and prize opportunity:

Mention us on a Harvest Fair photo you post on Instagram, and include the hashtag #WLHarvestFair2019.

A search for the hashtag will result in a random draw of one winner.



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Judging standards – first round

All images will be viewed by a small panel of Williams Lake Harvest Fair representatives. If there are any that do not qualify for or meet the following conditions, they may be eliminated. If there are too many photos submitted for any one category, a secondary judging process may be necessary to present a more palatable number of entries to the public for Round #2.

. Quality of image: focus, angle of shot, lighting

. Content of image: category, appeal to viewer, fair involvement

. WLHF identification -- e.g. ribbons, signs, etc.

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Judging procedure – second round

Photos in each of the six (6) categories will be uploaded to the Williams Lake Harvest Fair Facebook page on or about September 14, 2019. Each category will have a separate photo ‘album’, and a description of the category will be included with each photo uploaded. The photos will be anonymous, they will not have the submitters name anywhere on them. Fans and followers of the WLHF Facebook page will then be asked to vote on their favourite photograph in each category by ‘LIKING’ the photo.

In the event of a tie in any of the categories, the Photo Contest panel of WLHF representatives will choose either two (2) or three (3) of the tied photos. Those photos will be reposted separately on the WLHF Facebook page. Fans and followers of the WLHF Facebook page will then be asked to comment WHY they choose either or any of the tied photos. The Photo Contest panel of WLHF representatives will then make the final decision, based on those collective comments.

In the event of a discrepancy of any kind, the decision of the Photo Contest panel of WLHF representatives will be final and binding.

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Prize List

Winners first and last name, as submitted, will be announced on the Williams Lake Harvest Fair Facebook page, and on the website. Winners will also be contacted by email.

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Prizes / Awards

First place in each category will receive a single one hundred dollar ($100 CAD) gift certificate from any business found in the official Williams Lake 42nd Annual Harvest Fair Catalog. The printed catalog can be found at several participating retailers in Williams Lake, online at, and on the Williams Lake Harvest Fair Facebook site. There are six (6) official categories, therefore there will be six (6) official winners.

A single entrant is eligible to win more than one category.

Enter your photo now.



By submitting a photo, you understand and agree to release and forever discharge the Contest Sponsors, their respective parents, affiliates, and subsidiaries, any other companies associated with the Contest, and all of their respective directors, officers, employees, agents, representatives, licensees, successors and assigns, as well as any third party services, (collectively, the “Releasees”), and agree to indemnify and hold harmless each of the Releasees, from and against any and all claims, damages or liability, including any costs or losses related to personal injury, death, damage to or loss or destruction of property, arising out of, or in any way related to, (i) your participation in the Contest, (ii) the awarding, receipt, possession, use or misuse of any prize, in whole or in part, or any travel or activity related to any prize, (iii) the use of any Entry Material or Publicity Material in accordance with the rights granted in these Official Rules, or (iv) any breach of these Official Rules.

These Official Contest Rules & Regulations may be updated and/or revised at any time. 


WLHF Digital Photography Competition 2019. Get involved! Promote your local fall fair!